Printing Options - Purchase Orders
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These options are found through Maintenance / Printing Options / Purchase Orders (assuming you're authorized for the P.O.S. option). These settings affect only the purchase orders printed from the P.O.S. / Purchase Orders functions.
Note that these settings are local to each workstation, so they can be set differently for each workstations in a networked environment. They will be synchronized (applied to all workstations) along with other settings if the "Synchronize local options..." function is used under Network Functions.
These options apply mainly to the "default" receipts and Forms or any custom Forms derived from them. Custom Forms can also incorporate these settings if desired, or they may be completely ignored -- see the Forms Setup section for more details.
Copies -- designates a default number of copies to print for each purchase order.
Always Preview Orders Before Printing -- When this option is set, you will get the chance to preview the printout before actually printing orders. This is a good idea so you can verify what's on each order, and in particular make sure that the orders aren't too long, filling up and overflowing a page.
Show printer setup dialog when printing orders -- When enabled, a dialog will appear every time you print, with options for printer selection, layout, number of copies, etc. This requires an extra step to "OK" this dialog each time. By disabling this option, that dialog is skipped so there's one less mouse click required. It will use the default settings from Printer Setup for the selected receipt type and the number of copies selected above. A small "Printing" message will appear momentarily just to let you know that it's printing, since there may not be any other indication if you're not near the printer.
Creating Purchase Orders -- While the settings in this section aren't strictly printing options, they are only used when creating and printing purchase orders so they were placed here for convenience.
P.O. # format -- This setting lets you format your purchase order numbers by including any text/digits along with any of several numbers representing date, time, or record numbers. Since you want each purchase order to be unique, it's important that the format include at least the record number (even including the time to the second doesn't guarantee unique numbers if you create orders for more than one vendor at a time). All of the same formatting specifications apply to the P.O. # as apply to receipt numbers and confirmation number formatting (Maintenance / Program Options / Formats), so refer to that section for details.
Use an Inventory Item's code for vendor's stock # by default -- Each inventory item in the database has a field for a vendor's stock number. To avoid redundancy and save time, you can leave that field blank in the inventory data if the item's code (e.g. a UPC scan code) is sufficient for the vendor, and check this option to use that on purchase orders.
Use an Inventory Item's description for vendor's description by default -- As with the stock # above, checking this option allows you to skip the vendor description entry for every inventory item, if the vendor doesn't require specific descriptions different from your item description.