Printing Options - P.O.S. Receipts
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These options are found through Maintenance / Printing Options / P.O.S. (assuming you're authorized for the P.O.S. option). These settings are basically identical to the Receipts settings, but affect only the receipts printed from the P.O.S. sales entry dialog. Thus the P.O.S. receipts can have different defaults than receipts printed for reservations.
Before printing receipts, you should go to File / Printer Setup to configure the appropriate printer (especially if using a 3" roll paper receipt printer). See the chapter "Setting up your Campground Database" for details.
Note that these settings are local to each workstation, so they can be set differently for each workstations in a networked environment. They will be synchronized (applied to all workstations) along with other settings if the "Synchronize local options..." function is used under Network Functions.
These options apply mainly to the "default" receipts and Forms or any custom Forms derived from them. Custom Forms can also incorporate these settings if desired, or they may be completely ignored -- see the Forms Setup section for more details.
Point of Sale Receipt default format -- Select the receipt format you will use most often for P.O.S. sales. You can select the format any time you print a receipt (without coming back here), but setting the most common one here will save steps later, and of course is very important if you configure the P.O.S. to auto-print receipts. See the section Working with Transactions for details on each format.
Copies -- If you usually print duplicate receipts, you can change this to 2 so that you don't have to change the number of copies every time you print a receipt. (You can still change the number of copies on the print dialog when printing -- this just determines the default number.).
Always Preview Receipts Before Printing -- When this option is set, you will get the chance to preview the printout before actually printing a receipt. (This option is the only way to get a preview for receipts.) This is usually disabled for P.O.S. receipts because speed is important.
Show printer setup dialog when printing receipts -- When enabled, a dialog will appear every time you print with options for printer selection, layout, number of copies, etc. This requires an extra step to "OK" this dialog each time. By disabling this option, that dialog is skipped so there's one less mouse click required. It will use the default settings from Printer Setup for the selected receipt type and the number of copies selected above. A small "Printing" message will appear momentarily just to let you know that it's printing, since there may not be any other indication if you're not near the printer.
Combine taxes of the same kind into a single line on receipts -- When entering transactions, taxes are usually added automatically. While P.O.S. taxes are generally all combined into one transaction anyway, if you come back in to return an item, for instance, this can result in multiple Tax transactions of the same kind. This option will combine all taxes of the same type into one line (total) on the receipt. Different tax types, for instance Sales Tax and Liquor Tax, will still be on separate lines.
Show tax details on receipts -- by default, each line for sales tax or other tax category will show the amount taxed and the percentage rate, like ($20.00 @ 8.25%). If you prefer not to have that information printed on the receipt (for simplicity), you can disable this option.
Show 'Change' amount on receipts for payments with amount tendered/change due -- When a Cash payment or other payment method with an "Amount tendered" is entered different than the amount to pay, the receipt will normally show the full amount tendered and then a separate "Change" amount that was given. You can disable this option to avoid printing the Change on the receipts and instead just show the single payment amount.
Show Receipt # on receipt -- If this is checked, a receipt number will appear on the P.O.S. receipts. This is very useful for P.O.S. receipts because if they bring back a receipt to return an item, the transactions can be found easily by entering the receipt number. Note that "Receipt #" is the default name of this field, but if you prefer "Invoice #" or some other name, you can change this by editing the name (Short Label and Report Heading) of this field under Maintenance / Define Data Fields / Transaction Fields.
Limit to the ?? most recent unique #'s -- Enter the max number of unique receipt #'s to show on the receipts. Normally it will show a list of receipt #'s for the printed transactions (see above), but if it's more than a few then it can cause the receipts to be too long for the page, shoving other information off the end. Use this to limit the number of lines used for receipt #'s. Note that POS receipts rarely contain more than one receipt # anyway (even transactions added later use the original receipt #) so this setting will usually not have any effect, but is included for consistency.