There are several data fields associated with retrieving and processing online reservations. These are all disabled by default to minimize database size for those not requiring this function, but they must be enabled before the online reservations processing can be used. See Maintenance / Data Field Definitions to enable data fields as detailed below:
For any online reservation processing:
The Reservations data field "Resv_Online_Request_ID" must be enabled for any online processing (except Exporting to a web vacancy grid). This is used to store a unique identifier for each online request, so duplicate requests can be ignored.
The Reservations data field "Resv_Online_Request_Raw_Text" can be enabled if you want the raw text of the online request (e.g. the actual E-mail or Webervations data) to be saved with the reservation for future reference. It's not needed by the program at all, but might be useful if there's any question about what was actually in the request. You can view the request text through Reservation Details. Warning -- this will use a lot of space in the database, so if you expect to receive hundreds of online requests per year then this might not be worth the memory used. Instead, you could keep copies of the temporary download files before deleting them (but this requires manually copying the files in Windows).
For E-mail request processing:
The Site data field "Site_Online_Email_ID" is optional -- it can be enabled if the site name or number you expect in E-mail requests is different than the Full Name for the sites.
The Site data field "Site_Online_Email_Type" is optional -- it can be enabled if requests will be made by the type of site rather than specific site numbers.
For Exporting to a web vacancy grid (on your own web site):
The Site data field "Site_Online_ExWeb_Ex" is optional -- it can be enabled if you want to exclude some sites from the availability information on your web site.
The Site data field "Site_Online_ExWeb_Release_Days" is optional -- it can be enabled if you want to specify that sites are removed from online availability a certain number of days ahead of time. See the section Online Connections -- General for more information on release days.
For Reservation Friend processing:
The Site data field "Site_Online_Friend_ID" must be enabled for Reservation Friend functionality. This will contain the site name as they report it in the reservation data.
The Site data field "Site_Online_Friend_Release_Days" is optional, but should be set up if Reservation Friend releases the site for walk-in reservations 1 or more days prior to the arrival date. See the section Online Connections -- General for more information on release days.
For Webervations requests and availability upload:
The Site data fields "Site_Online_Weberv_ID", "Site_Online_Weberv_Name", and "Site_Online_Weberv_Class" must be enabled for Webervations functionality.
The Site data field "Site_Online_Weberv_Ex" is optional -- it can be enabled if you want to exclude some sites from Webervations availability.
The Site data field "Site_Online_Weberv_Release_Days" is optional -- can be enabled if you want to specify that sites are removed from Webervations availability a certain number of days ahead of time. See the section Online Connections -- General for more information on release days.